Optimizing price lists with many options

Please note: this feature is only enabled for select SimplePhoto accounts. SimplePhoto is working on adding a better way to manage features like background selections across many products.

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Instructions for optimizing a price list with many options on many products.

When a price list has many options on many products, it's easy for there to be performance issues caused by thousands and thousands of unique options to be stored in SimplePhoto. Studios can now switch to using only one or two unique lab products for an entire price list, with billing codes and product fulfillment codes stored at the retail product level instead of inside separate lab products.

If the price list you are optimizing is currently in use, we recommend making a copy of the price list instead of directly modifying the live price list.

Step 1: Analyze the retail price list to determine which unique lab products need to exist.

• Click on the "Price Lists" tab in SimplePhoto, then click "Edit" next to the desired price list.
• Click the "Analyze Price List" button. All products and option groups will appear. At the bottom of the page you'll see a tabled labeled "Used Options:". This table shows all unique option groups associated with products in this price list. For each unique option group, you should make sure a lab product is in place with those options.
• If you have more than one unique set of product options... it may be helpful to leave the "Analyze Price List" page open. Right-click the "Price Lists" link inside the SimplePhoto Photographer Control panel and click the "Open in new tab" option. That will keep the Analyze Price List page open in a separate tab as you continue to work.

Step 2: Make sure the necessary lab products are in place. If you are setting up new lab products... the "Copy all options from the product selected below to the products checked above." feature is very helpful to copy options from an old product into a new product.

Step 3: Copy billing codes and product codes from lab products into price list products.

• Click on the "Price Lists" tab in SimplePhoto, then click "Edit" next to the desired price list.
• If you want to associate all price list items (including all a-la-carte products, package items, and package addons) to a single lab product, choose the lab product from the "Associate all price list items to this lab product:" select menu.
• Click the "Copy Product Codes" button.

Step 4:

If any price list products need to be associated to different lab products, make the necessary changes.

Step 5: Change the price list to use options directly from lab products.

• Click on the "Price Lists" tab in SimplePhoto, then click "Edit" next to the desired price list.
• In the "Lab Product Options Usage" field at the bottom of the form, choose the "Direct" option. Click the "Update" button.